Your rental inventory can be updated manually or via spreadsheet. Depending on the update, for example, if you upload a new inventory or update the existing inventory, it will determine how you want to update your inventory.
In this article, we will discuss the following cases when updating your inventory:
Updating existing inventory manually
Updating existing inventory via spreadsheet
Adding new rental inventory manually
Adding new rental inventory to the current inventory
Replacing the entire inventory
Update Existing Inventory Manually:
If you need to make minor modifications to a few rental items, this can be done simply by editing the item from the rental inventory within Golf Genius Golf Shop. To make changes manually to the existing inventory, follow these directions:
Go to Services > Rentals > Inventory.
Find the item you would like to update. Click the action drop-down and select "Edit."
Make the necessary changes.
Click "Save" (as shown below).
Update Existing Inventory via Spreadsheet:
(Note: This method should NOT be used when adding new rental inventory to the existing inventory. Use the following options "Adding New Rental Inventory to the Current Inventory.")
You can also make changes to your rental inventory via spreadsheet (e.g., change dexterity, flex, etc.) after the original spreadsheet has been loaded. This method may be quicker than going to the Rental Inventory list and making changes individually. This method is preferred when many changes need to be made to the inventory.
To update the existing inventory via spreadsheet, follow these instructions:
Go to Services > Rentals > Inventory > Download Spreadsheet.
Open the spreadsheet and make the appropriate changes to the rentals inventory (Note: You cannot delete clubs from your inventory via spreadsheet.)
Save the spreadsheet.
Go to Services > Rentals > Inventory > Choose File.
Select the recently downloaded spreadsheet from your computer.
Click "Import Spreadsheet."
Match your columns with our attributes (if necessary).
Click "Import Spreadsheet."
Your rental inventory will then be updated.
Adding New Rental Manually:
You can add new rental inventory manually from the rental inventory page (Rentals > Inventory). For complete details on adding inventory manually, Click Here.
Adding New Rental Inventory to the Current Inventory:
(Note: This method should be used when adding new rental inventory to the existing inventory.)
You may need to add new rental inventory to the existing inventory throughout the year. For example, you may want to add a collection of new rental sets. To do this, follow these instructions specifically:
Go to Services > Rentals > Inventory > Download Spreadsheet.
Open the downloaded spreadsheet and a new spreadsheet.
Copy ONLY the first row that includes the rental inventory field names from the downloaded spreadsheet (as shown below).
Paste the copied field names into the blank spreadsheet.
Remove the column with "GGS_ID" (if copied over to the blank spreadsheet).
Compile the spreadsheet for your incoming inventory. For more details about compiling the new spreadsheet, Click Here.
Save the new spreadsheet.
Go to Services > Rentals > Inventory > Choose File.
Select the new spreadsheet from your computer.
Click "Import Spreadsheet."
Match your columns with our attributes.
Click "Import Spreadsheet."
For more details on uploading your rental inventory via spreadsheet, Click Here.
Replacing the Entire Inventory:
It is not uncommon at the beginning of the season you will completely replace your past season's rental inventory with a new inventory for your upcoming season. To do this, follow these instructions:
Go to Services > Demo Clubs > Inventory > Delete All. Delete your current inventory. Note: While your inventory will be deleted, the details from the deleted inventory will still be stored in your past rentals.
Compile the spreadsheet for your upcoming season's inventory. For more details about compiling the new spreadsheet, Click Here.
Click "Choose File" and select the spreadsheet from your computer.
Click "Import Spreadsheet."
Match your columns with our system attributes. Some (or all) columns will automatically be matched.
Click "Import Spreadsheet."
For more details about uploading a new demo inventory via spreadsheet, Click Here.